Take an inventory count

Overview#

Enter the stock you actually counted in an Inventory Count. When you confirm it, stock levels are replaced with your counts, and the quantity and value differences from the book (system) stock are kept. Use it for month-end counts and to enter opening stock.

Steps#

1. Pick a store in the store selector on the right, then click New Count in Inventory & purchasing → Inventory Count.
2. Choose the Count Date and Type (shown in Japanese: 月次 Monthly, 年度 Annual, 臨時 Ad-hoc), add Notes if needed and click Save.
3. A count sheet listing every active ingredient opens. Enter the Actual Qty for each ingredient, grouped by category. Enter 0 for items you don't have.
4. Click Save at any time to keep your progress.
5. When everything is entered, click Confirm, check the number and value of differences, then click Confirm again.

After confirming, the status becomes 在庫反映済 (Applied). Ingredients with a difference have their stock replaced by the count, logged in Stock Logs as 棚卸調整 (Count adjustment).

On the screen#

• List: Count Date, Type, Status, Items, Book Amt, Actual Amt and Diff Amt.
• Top of the sheet: totals for Book Amount, Actual Amount and Difference, plus Progress.
• Lines: Ingredient, Code, Unit, Unit Price, Book Qty, Actual Qty, Diff, Diff Amt and Notes. A negative difference means less than the book.
• Book Qty is the stock when the sheet was created. Amounts are quantity × Unit Price (the ingredient's unit price when the sheet was created).
• Status: 下書き (Draft) while counting, 在庫反映済 (Applied) once confirmed.

FAQ#

• I can't confirm: Every ingredient needs an actual quantity. If a message says some items have not been counted, fill in the blanks.
• Saving a new count does nothing: Only one count per store, count date and type is allowed. Check the list. You also need a store selected.
• An ingredient is missing from the sheet: The sheet lists ingredients that were active when it was created. Ingredients added later, or disabled in Ingredients, aren't included.
• I want to delete a draft: Use the trash button in the list. It deletes immediately without asking.
• I found a miscount after confirming: Create a new 臨時 (Ad-hoc) count, or fix it with 棚卸調整 (Count adjustment) in Stock. → Check stock and record movements