bookmi.Help Center

Set up email signatures

An admin creates one company signature and each sender's name, title and mobile are filled in. Each address can also use its own signature or none.

Updated 2026-10-102 min read

Applies to

Industries
Real Estate・Small Businesses
Plans
All plans
Feature
Sales
On this page
  1. How it works
  2. Create the company signature (admins)
  3. Choose your own signature (everyone)
  4. Where the fields come from

How it works

Signatures combine a company signature (a template made by an admin) with a choice for each sender address. The company signature contains fields such as name and title that are filled with the sender's details at the moment of sending. Change the company address or phone number once and everyone's signature follows.

The signature is added after the body of sales emails, sequence emails and test emails. Document emails sent "Via Bookmi" carry no signature.

Create the company signature (admins)

  1. Go to Settings → Email → Company signature (shown to admins only).
  2. It starts with the standard layout: rules above and below, then company name → department and title → name (reading) → postal code and address → phone and mobile → email → URL. Edit the text freely.
  3. Use Insert field to place a field at the cursor.
  4. Check the result in "Preview (with your details)". Any fields missing from your own details are listed.
  5. To make everyone use it, turn on Use for everyone.
  6. Click Save.

Available fields: company name, department, title, name, name reading, postal code, address, company phone, mobile, sender address, URL, title (English) and name in English.

Tip

A part wrapped in [[ ]] is dropped when any field inside it is empty, and a line is dropped when all of its fields are empty. For example, {{name}}[[（{{name_reading}}）]] shows no empty brackets for people without a reading.

Use "Reset to standard" or "Revert to saved" to go back, or "Delete company signature" to stop using it.

Choose your own signature (everyone)

  1. Go to Settings → Email and click Edit on a sender address.
  2. Under Signature choose Company, Custom or None.
  3. With the company signature, "Show my mobile number in the signature" decides whether your mobile number appears.
  4. Save. The compose window shows a preview of the signature below the body ("Edit signature" brings you back here).

If an admin has turned on Use for everyone, you cannot switch away from the company signature, but your mobile number setting still applies.

Where the fields come from

  • Company name, postal code, address, company phone, URL: Settings → Company Info
  • Department and title: member details (Settings → Members)
  • Name, name reading, name in English: each person's Profile
  • Mobile: the phone number in each person's Profile
  • Sender address: the address the email is sent from

Phone numbers are shown with hyphens.

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