The AI business platform for small companies
Front office and back office in one place. AI does the legwork.
From inquiries, quotes and invoices to bookkeeping, payroll and filing deadlines — your company's admin in one dashboard, with AI and automation taking the tedious work. Your books and records stay complete, so your tax accountant can handle the filing.
- From ¥6,800/mo, tax included
- 30 days free · No credit card
- Qualified invoices (Japan's invoice system)
- Exports to Yayoi and freee
Customer work and internal admin, on one screen
What happens up front flows straight into the books: issuing an invoice records the sale, and matching a payment records the receipt.
Front office
Working with customers
- Inquiries
- LINE Official Account, email and web-form inquiries in one inbox
- Customers & deals
- Leads, deals, customers, activity and calendar in one place
- Quote to invoice
- Quote → contract (e-contract) → invoice → receipt, all from the same data
- Phone
- AI Phone (add-on) answers in natural Japanese and logs every call
Back office
Running the company
- Accounting
- AI reading of receipts and bills, bank import and payment matching, month-end close
- HR & payroll
- Timekeeping, payroll, social insurance, withholding slips, year-end adjustment with annual tax
- Filings & deadlines
- A yearly tax and insurance calendar built from your fiscal year-end, with reminders
- Year-end materials
- Books, records and year-end materials organized per period for your tax accountant
Finalize the contract as a PDF and email a signing link. The other party signs without an account, using a verification code and a handwritten signature. Add an access code so no one else can sign even if they see the email. The signing record and a certificate of agreement are kept, and no revenue stamp is needed.
Is admin eating your week?
- Quotes, invoices, payment checks and bookkeeping in separate tools — the same numbers typed again and again
- Receipts and bank statements entered at month-end, and a scramble every time your tax accountant needs documents
- Matching incoming payments to invoices is still manual
- Not fully sure your invoices meet Japan's qualified-invoice rules
- Once you hired, timekeeping, payroll and social insurance paperwork multiplied
- Withholding tax payments and insurance filings — deadlines that are easy to miss
AI does the legwork. You check and decide.
The small daily tasks get done first — by AI and automation.
- 01
Snap it, book it
Photograph a receipt or a bill you received; AI reads the date, amount and vendor and creates the journal entry.
- 02
Payments matched automatically
Import bank statements and payments are matched to your issued invoices — transfer-fee shortfalls included.
- 03
Accounts suggested by AI
AI categorizes bank transactions and suggests accounts. You or your tax accountant confirm.
- 04
Booked as you invoice
Issuing invoices and receipts records the sale and the payment automatically.
- 05
No missed payments
Overdue invoices trigger a notice to your team, with a draft reminder letter ready.
- 06
Morning briefing
New inquiries, unpaid invoices, contracts coming due, unprocessed books and upcoming tax deadlines — on LINE or email every morning.
- 07
AI business analysisStandard and up
AI flags issues in your books, summarizes cash flow and key metrics, and answers your questions.
Subsidies & grants
Find subsidies you can use, right here
Search open subsidies and grants by area, headcount and goal (refreshed every morning from Jグランツ public data). As a customer, the dashboard filters programmes that fit your company and reminds you of deadlines for the ones you track.
Books, records and materials ready. Filing stays with your tax accountant.
bookmi doesn't file your return. Instead, you can hand your tax accountant what they need for year-end and filing — one zip per period.
Keeping your current accounting software? Export entries in Yayoi or freee format.
What's in the tax accountant package
- Journal entries in Yayoi Kaikei and freee import formats (CSV)
- Journal, general ledger and subsidiary ledgers (cash, bank, receivables, payables)
- Trial balance, profit and loss statement, balance sheet
- Consumption tax summary by category
- Data for the account breakdown statements and the corporate business overview
- Fixed asset register with depreciation limits
- Receipt images for the period, plus copies of issued invoices and receipts
※ Tax representation, tax document preparation and tax advice are reserved for licensed tax accountants (Certified Public Tax Accountant Act, Article 52).
Four plans for each stage of your company
Move up a plan as you grow. Your data comes with you.
- 10 users included · ¥2,000 per extra user (up to 20)
- ¥3,980 per user
- 6,000 AI points/mo (about 3,300 receipts)
- 30 GB storage
- Everything in Light, plus:
- Positions, roles and permissions
- GPS clock-in areas and approval for off-site punches
- Reports, AI business analysis and plan vs. actuals
- Knowledge base (internal FAQs and documents)
- E-contracts: 50 a month
- Priority support
Free guided setup — your 30 days start once setup is done
- Setup fee: ¥0
- 30 days free, no credit card
- Monthly plan: no termination fee, no annual contract
- Monthly billing, stop anytime
- Your data stays yours — export it all, anytime
- Setup fee: ¥0
- 30 days free, no credit card
- Monthly plan: no termination fee, no annual contract
- Monthly billing, stop anytime
- Your data stays yours — export it all, anytime
- ※ All prices include 10% consumption tax.
- ※ AI points are used for receipt reading, AI analysis and more, and reset at the end of each month. Receipt counts assume all points go to receipt reading; actual use varies.
Features by plan
Sales, invoicing and accounting are complete on every plan. Move to Light when you hire, and to Standard when you need permissions and analytics.
| Feature | Solo | Light | Standard | Pro |
|---|---|---|---|---|
| Basics | ||||
| Users | 1 | 3 (up to 8) | 10 (up to 20) | 30 (up to 50) |
| AI points / month | 1,500 | 3,000 | 6,000 | 12,000 |
| Storage | 5 GB | 10 GB | 30 GB | 100 GB |
| Locations | 1 | 1 | 1 | 3 |
| E-contracts sent / month | 5 | 15 | 50 | Unlimited |
| Sales | ||||
| Leads, deals, customers, contacts, business cards, calendar, activity log | ● | ● | ● | ● |
| Invoicing & contracts | ||||
| Quotes, qualified invoices and receipts | ● | ● | ● | ● |
| Contract drafting (PDF and Word export) | ● | ● | ● | ● |
| E-contracts (consent records, tamper detection, access code, no stamp duty) | ● | ● | ● | ● |
| Accounting | ||||
| Books (journal, cash and bank books, fixed asset register and more) | ● | ● | ● | ● |
| Bank statement import (CSV, bank notification emails, passbook photos) | ● | ● | ● | ● |
| AI reading of receipts and invoices | ● | ● | ● | ● |
| Monthly close, year-end documents, export for your tax accountant | ● | ● | ● | ● |
| Migration from freee, Money Forward and Yayoi (journals, business partners, employees) | ● | ● | ● | ● |
| Payment requests (approve received invoices by amount, then record as payables) | — | — | ● | ● |
| HR & payroll | ||||
| Payroll for the owner (director's pay) | ● | ● | ● | ● |
| Expense claims with multi-step approval by amount | ● | ● | ● | ● |
| Employee payroll, social insurance, withholding slips | — | ● | ● | ● |
| Year-end adjustment (collecting forms, calculating annual tax, updating withholding slips) | — | ● | ● | ● |
| Timekeeping, leave, paid-leave records | — | ● | ● | ● |
| Article 36 overtime monitor and annual paid-leave register (5-day obligation reminders) | — | ● | ● | ● |
| Schedules and notices | — | ● | ● | ● |
| Employee self-service (app clock-in, payslips, expense requests) | — | ● | ● | ● |
| Approval of out-of-range GPS clock-ins | — | — | ● | ● |
| Filings & deadlines | ||||
| Tax, social insurance and visa deadline reminders | ● | ● | ● | ● |
| Business plan vs. actuals | — | — | ● | ● |
| Customer contact | ||||
| Message center (1 LINE Official Account, email, web forms) | ● | ● | ● | ● |
| Support tickets and knowledge base | — | — | ● | ● |
| AI & analytics | ||||
| Daily briefing every morning (LINE, email) | ● | ● | ● | ● |
| Reports and AI business analysis | — | — | ● | ● |
| Sales AI (AI sales assistant) | — | — | Add-on | ● |
| AI phone | Add-on | Add-on | Add-on | Add-on |
| Administration | ||||
| Positions, roles and permissions | — | — | ● | ● |
| Support | ||||
| Email and chat support | ● | ● | ● | ● |
| Priority support | — | — | ● | ● |
| Phone support | — | — | — | ● |
- ※ Social insurance is calculated with the Kyokai Kenpo (Tokyo) rates. Other prefectures are being added.
- ※ Annual tax for year-end adjustment is calculated from tax year 2026. Enter the housing-loan credit from the employee's form, and settle any difference in December payroll.
- ※ The Article 36 monitor totals statutory overtime and holiday work from clock-ins as a guide (on days without break records, the break time you set is deducted).
- ※ E-contracts are consent-record contracts: we record when and from where they were signed with a tamper-detection hash, and issue a certificate of agreement.
- ※ AI phone and Sales AI (on Standard) are paid add-ons.
Let AI Phone answer (add-on)
Add it to any plan. AI answers from your own documents.
* Estimates assume a 3,000-character knowledge base and no call forwarding. Actual points used vary with call length, knowledge base size and forwarding.
- Answers in Japanese, Chinese and English
- AI answers from your documents
- One 050 number included
What's in the free trial?
30 days free with no credit card. During the trial you can use the Standard plan's features. You won't be charged automatically when it ends.
Can I use bookmi with my tax accountant?
Yes — it's designed for that. Keep day-to-day books and records in bookmi, then hand your tax accountant the package at year-end (Yayoi/freee import files, ledgers, year-end materials, receipt images). They handle the filing.
Will bookmi do my year-end close or file my return?
No. Tax representation and preparing tax documents are reserved for licensed tax accountants. bookmi keeps your books and records in order and packages what the return needs for your tax accountant.
Does it support Japan's qualified-invoice system?
You can issue qualified invoices showing your registration number and the taxable amount and consumption tax for each rate. Bills you receive can be recorded as qualified or non-qualified.
I use Yayoi Kaikei or freee.
When you switch, you can import journals, business partners and employees from freee, Money Forward and Yayoi files. bookmi covers everything from bookkeeping to year-end materials on its own. To hand data to your current software or your accountant's, export entries in Yayoi Kaikei or freee import formats.
Does it comply with the Electronic Bookkeeping Act?
Receipt and invoice images and PDFs are stored with the transactions they belong to. Formal support for the Act's retention requirements (such as search functions) is in progress — please confirm your storage method with your tax accountant.
What happens to my data after the trial?
From the day after the trial ends, you can no longer sign in. To keep using bookmi, sign up for a paid plan during the trial (if you sign up within 90 days after it ends, your trial data carries over as it was).
What if my team grows?
Light adds users at ¥3,000 each, up to 8; Standard adds users at ¥2,000 each, up to 20; Pro adds users at ¥1,500 each, up to 50. Solo is for one person — switch to Light once you hire. Beyond a plan's limit, choose the next plan up.
When do plan changes take effect?
Upgrades apply right away. Downgrades apply from your next renewal date. We don't offer prorated refunds.
What are AI points?
The unit used for reading receipts and invoices, AI analysis and more. Monthly points reset at the end of the month. Receipt counts in the pricing table assume all points go to receipt reading. You can buy more points if you run short.
Why is AI Phone billed in points, not calls?
bookmi's AI Phone doesn't read out a fixed script — it thinks and answers from your own documents. The AI's work varies with call length and how much material it uses, so you use points for what you actually use. Businesses with lots of short booking calls can handle more calls than the estimate.
Are e-contracts valid?
Under Japan's Civil Code (Article 522), a contract is formed by agreement and does not need to be on paper. bookmi e-contracts confirm consent through email delivery, a verification code and a handwritten signature (optionally an access code), and record when they were signed with a tamper-detection hash. For contracts that need the legal presumption under the Electronic Signatures Act, please consult a professional.
How can I pay?
Credit card (Visa, Mastercard, JCB, American Express) and PayPay.
* Tax representation, tax document preparation and tax advice are reserved for licensed tax accountants. bookmi organizes and hands over your books, records and materials; it does not replace a tax accountant.
Try it for 30 days with your real admin
No credit card needed. Questions about getting started? You can also call us.
Talk to our team about getting started
Choosing a plan, initial setup, moving over from the tools you use now — staff who know the product answer by chat, email or phone.
Contact us →